Elevate Your Fitness Business with SmartOWL CRM
Transform how you manage leads, engage members, and grow your health club with our all-in-one CRM platform designed exclusively for the fitness industry.
Features
Comprehensive Features Tailored for Fitness Professionals
Lead Management
Effortlessly track and nurture potential members from inquiry to enrollment, ensuring no opportunity slips through the cracks.
Automated Workflows
Streamline repetitive tasks with customizable automation, allowing your team to focus on delivering exceptional member experiences.
Member Retention Tools
Enhance loyalty with personalized communication, feedback collection, and engagement strategies that keep your community thriving.
Integrated Communication
Manage emails, texts, and social media messages from a single platform, ensuring consistent and timely interactions.
Appointment Scheduling
Simplify class bookings and personal training sessions with an intuitive calendar system that syncs seamlessly with your members' schedules.
Solutions
Why Choose SmartOWL for Your Fitness Business?
Designed for the Fitness Industry
SmartOWL understands the unique challenges of health clubs, offering features that address specific needs like class scheduling, membership management, and retention strategies.
Scalable for All Business Sizes
Whether you're a boutique studio or a large gym chain, SmartOWL adapts to your requirements, growing with you as your business expands.
User-Friendly Interface
Our platform is intuitive and easy to navigate, ensuring your team can maximize its potential without extensive training.
Dedicated Support
Access our 24/7 support team via the SmartOWL widget, always ready to assist you in making the most of our platform.
Pricing Plan
Flexible Pricing Plans to Suit Your Needs
Whether you're just starting out or scaling up, we offer flexible pricing tailored to your business needs. Our SmartOWL platform provides transparent, scalable pricing so you only pay for what you use—or go unlimited for ultimate flexibility.
Core Plan
Ideal for small teams or businesses getting started with CRM optimization*
$497/mo
Member & Prospect Management
Superior Calendar Functionality
Workflow Automations
Social Content Posting Tool
App Access
Full Team Access To Onboarding
Video Library
Custom Integration
Missed Call Text Back
Call Recording and Transcriptions
24/7 Customer Support
*Self service onboarding, education library, and team onboarding course for training
Pro Plan
Designed for growing businesses that need advanced tools for customer engagement
$1,497/mo
Includes all Core features, plus:
AI Agent
Review Generation & Reputation Management
Landing Page, Website, Funnels, Surveys, and QR Code Creation
Access to IVR Calling Trees
1-Hour Onboarding Kickoff Call With the SmartOwl Team
Enterprise Plan
For large organizations requiring full scale integration and custom solutions
$1,997/mo
Includes all Pro features, plus:
Premium analytics and enterprise wide reporting tools for detailed customer insight*
Ongoing Dedicated Account Manager
2-hours of CRM labor done for you every month
*See all of your dashboards for locations in one log in
SmartOWL Pricing Breakdown
Transparent, scalable pricing for SmartOWL CRM and AI tools—pay as you grow or go unlimited.
Phone System Charges
Making Calls: $0.0182/min
Receiving Calls: $0.0111/min
$10 Covers Approximately:
550 outbound calls
900 inbound calls
970 text messages
Email Verifications
Cost per Action: $0.000325
$10 Covers Approximately:
3,075 verifications
AI Conversational & Voice
$0.026/message
$0.17/minute voice
$10 Covers Approximately:
385 messages
60 minutes of voice calls
(or get Unlimited AI Messaging & Voice for $97/month)
Phone Numbers for Tracking
$1.49 per number
A2P Registration
One-time fee (contact us for details)
Key Features & Benefits:
SmartOWL AI Agent – Your 24/7 Virtual Assistant
Never Miss a Lead. Never Lose a Member.
The SmartOWL AI Agent acts as your always-on, automated front desk assistant—handling calls, chats, texts, and social media messages 24/7.
Voice AI Agents:
Handles inbound calls like a live receptionist
Provides club details (hours, pricing, schedules)
Live transfer to your team for hot leads
Appointment scheduling and management
Voicemail-to-text transcriptions
Conversational AI:
Website Chat – Answers FAQs & books appointments
Social Media DMs – Instant replies on Facebook & Instagram
SMS Texting – Follows up with leads & sends appointment reminders
All conversations logged in SmartOWL for easy follow-ups
Seamless Coordination:
Manages dedicated phone lines
Real-time call routing
Automated post-call text follow-ups
Full Integration with SmartOWL CRM:
All call & chat transcripts logged for review
Trigger workflows directly from AI interactions
Accessible on both desktop and mobile
So...
Why Choose SmartOWL AI?
24/7 front desk service—never miss a lead
Automates repetitive tasks, freeing up your team
Boosts engagement and conversions
Reduces costs by replacing expensive answering services
Services
Enhance Your Operations with Our Specialized Services
Onboarding and Training
Our team ensures a smooth transition to SmartOWL, providing training sessions to get your staff up and running quickly
Customization Services
Tailor the platform to meet your specific business processes and branding, creating a seamless experience for your team and members.
Marketing Support
Leverage our tools to create targeted campaigns that attract new members and retain existing ones, driving growth and engagement.
Take Our Customized AI Agent For A Spin!
Answer a few quick questions and unlock your free Voice AI demo today!
TESTIMONIALS
Hear What Our Clients Have to Say
I can't express how much this platform has revolutionized the way we approach our projects. The AI tools are incredibly intuitive and have saved us countless hours of work. The team’s support is exceptional, and I truly feel like they’re invested in our success.
Rodney M?
As a small business owner, I was initially hesitant to invest in AI solutions. But this platform has proven to be a game-changer! From simplifying our operations to delivering insightful analytics, it has exceeded all my expectations. The ease of use and top-notch customer service.
Eddie
I can't express how much this platform has revolutionized the way we approach our projects. The AI tools are incredibly intuitive and have saved us countless hours of work. The team’s support is exceptional, and I truly feel like they’re invested in our success.
Training Zone?
Frequently Asked Questions
Your Questions, Answered Clearly
What is SmartOWL?
SmartOWL is a full-service CRM software designed to help businesses improve their customer management and streamline processes. We offer tools for lead generation, custom workflows, automations, call tracking, and loyalty programs, all aimed at improving customer engagement and retention.
What services does SmartOWL offer?
We provide a comprehensive suite of services, including:
• Lead opportunities and tracking
• Custom workflows and automations
• Call tracking and recording
• Missed call text back functionality
• Review management
• Loyalty programs for customer retention and engagement
Who can benefit from SmartOWL?
Any business looking to enhance their customer relationship management and streamline processes can benefit from SmartOWL. Whether you’re a small business or a growing company, our services are customizable to meet your unique needs.
How does the missed call text back feature work?
If a customer calls your business and the call is missed, SmartOWL automatically sends them a text message, ensuring that no potential lead goes unnoticed. This helps keep the communication channel open and increases the chance of converting leads into customers.
Can I customize the workflows and automations?
Absolutely! SmartOWL allows businesses to create custom workflows and automations tailored to their unique needs. You can design workflows that fit your specific processes, ensuring efficiency and better customer management.
How does SmartOWL help with customer retention?
Our loyalty programs are designed to boost customer retention by rewarding your loyal clients. We create customizable programs that encourage repeat business, enhancing customer engagement and building long-term relationships.
Is SmartOWL suitable for small businesses?
Yes! SmartOWL’s flexible and scalable services make it an ideal solution for small businesses. Our tools can be customized to fit your current needs and grow with your business as it expands.
Do you provide support for call tracking and recording?
Yes, SmartOWL offers call tracking and recording features to help you monitor and analyze customer interactions. This valuable insight helps improve customer service and ensures that your team is delivering top-notch support.
Can I manage customer reviews through SmartOWL?
Yes, SmartOWL offers review management services that help you monitor and respond to customer reviews. This allows you to manage your online reputation effectively and enhance customer trust.
How do I get started with SmartOWL?
Getting started is easy! Simply contact our team, and we’ll work with you to set up your SmartOWL account and tailor the features to your business needs. From there, we’ll guide you through the onboarding process and provide ongoing support.
Ready to work with a team that gives a hoot about your business?
Contact us today
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Empowering businesses with innovative solutions, we are committed to providing seamless support and fostering growth. Connect with us for a brighter, smarter future!
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